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Charter of the Asia Pacific Board
Scope & Objectives
The Asia Pacific Board(APB)
has been established according to the Communications Society(ComSoc)
Bylaws(TBD). The APB acts as a management body which represents the ComSoc
to the Asia Pacific(AP) Region. It fosters provision of ComSoc's technical
and information services to the ComSoc members in the AP Region and promotes
their participation in the ComSoc activities. It also reflects the interests
of the AP Regional members in establishing the policies and procedures
of the ComSoc.
- APB shall promote the
ComSoc membership in the AP region.
- APB shall foster the provision
of ComSoc's technical and information services in the AP region.
shall endeavor to converge the interests and opinions of AP regional
ComSoc members and reflect them to ComSoc's policies
- APB shall promote the global and regional technical
activities in the AP region.
- APB shall collaborate with other ComSoc
boards, councils and committees in the international matters.
shall support ComSoc's collaboration with the Sister Societies in
the AP region.
- APB shall promote and coordinate the ComSoc Chapter activities
in the AP region.
- APB shall conduct other related businesses.
Operations & Organization
APB shall endeavor to converge
the interests and opinions of AP regional ComSoc members and reflect
them to ComSoc's policies and procedures.
1. APB Meeting
2. AP Director
- AP Director shall represent
the ComSoc to the AP Region.
- The AP Director shall organize the APB
and appoint the APB officers to run the APB organization.
- The AP Director
shall act as the Chair of APB and represent APB to other ComSoc organizations.
The Director may appoint some
members as the APB
representatives to other ComSoc organizations and meetings.
- The AP Director
shall report to the ComSoc Vice President-Membership Development
and endeavor to reflect the interests of the
ComSoc members in the AP Region.
- The AP Director shall distribute
information of the APB activities to the concerned ComSoc organizations
The APB shall have the following
organization in support of the AP Director to accomplish its goal effectively.
3. APB Organization
a. Vice Director (s)
b. Secretary (ies)
c. Treasurer (s)
f. Support Office (AP Office)
1. Nomination and Appointment
- The AP Director (for the
next term) shall be nominated by the APB and approved (or selected)
by the President of the ComSoc. A formal procedure of the nomination
be defined by the APB (see Appendix).
- The Vice-Director (s),
Secretary (ies), and Treasurer (s) shall be appointed by the AP Director.
Chairperson of each committee shall be appointed by the AP Director.
The Vice-Chairperson (s) and the Secretary (ies) of each
committee shall be
appointed by the AP Director upon recommendation of the relevant
Chairperson. Other officers of each committee may be additionally
appointed by the AP Director
when it is determined necessary to conduct its businesses.
APB Advisors shall be appointed by the APB Director. The number of
Advisors should not exceed 12.
- Insofar as possible, these officers
should provide balanced representation reflecting countries/areas,
industrial and academic
2. Terms of Office
The above officers shall
be appointed for a two year term. These officers should not serve in
the same capacities for more than two consecutive terms, but the Advisors
may serve in the same capacity for plural terms.
Vice Directors, Secretaries, Treasurers & Advisors
The Vice Director shall delegate
the AP Director when it is requested by the Director or when the Director
is not available to perform the function due to emergent situations.
1. Vice Director (s)
The secretaries shall assist
the AP Director through the following activities :
2. Secretary (ies)
a. to assist the Director
in determining the beneficiary of Student Travel Grant (STG) Program
by responding to the inquiry from the applicants and notifying the results
to the applicants.
b. to coordinate APB meetings by arranging the meeting time schedule, reserving
the meeting room and food, and encouraging APB officers and the (potential)
AP Regional ComSoc members to attend the meeting.
c. to prepare reports for APB meetings and the International Development Council
d. to record the meeting minutes of the APB meetings.
e. to keep all APB documents and records.
f. to substitute the Director and to attend the meetings requested by the AP
g. to gather information from the ComSoc boards, councils, and committees.
h. to coordinate the mutual interests and the cross-boundary issues among APB
i. to keep contacts with the APB officers and the AP office.
j. to do other activities for secretaries requested by the Director.
The Treasurer (s) shall prepare
the APB budget plan, manage the budget, and keep the budget related record,
under the approval of the Director.
3. Treasurer (s)
The Advisors shall provide
advices to the AP Director and other APB officers to their related affairs.
4. Advisor (s)
1. The APB shall have five
standing committees: Technical Affairs Committee (TAC), Meetings
and Conferences Committee (MCC), Information Services Committee
Development Committee (MDC), and Chapters Coordination Committee
2. Each committee shall be operated by each Committee Chairperson
supported by Vice Chair(s) and Secretary(ies).
3. Each Committee
shall perform the chartered functions described below.
2. Technical Affairs Committee (TAC)
1. The TAC shall manage the
following technical related activities in cooperation with ComSoc
Technical Committees and the other APB Committees:
a. to propose technical sessions/workshops for the ComSoc conferences;
b. to foster session/workshop organizers from the Asia Pacific Region;
c. to solicit qualified reviewers from the Asia Pacific Region and to propose
them to the technical program committees of ComSoc conferences as required;
d. to propose editors and guest editors to the ComSoc publications as required;
e. to foster AP members to be involved directly in the ComSoc Technical Committee
2. to coordinate independent Workshops/Mini-Conferences in the AP region.
a. The TAC Chairperson shall represent the APB in contacting the ComSoc's Technical
Affairs Council(TAC), the Publication Boards and other technical related
3. Meetings and Conference Committee (MCC)
1. The MCC shall manage the
following meetings and conferences related activities in cooperation
with the concerned ComSoc organizations and APB committees:
a. to distribute information
on international meetings and conferences related to IEEE ComSoc and
its Sister Societies.
b. to distribute call for papers and other technical information to AP Regional
c. to coordinate and support IEEE ComSoc supported international meetings and
conferences in the AP region, including the APCC, ISPACS, EOCC, and APNOMS.
d. to pursue the visibility of the APB in the above international conferences.
e. to perform their statistical analyses for the ComSoc's major conferences
including ICC, GLOBECOM, and INFOCOM, and the above AP Regional conferences.
f. to develop empirical knowledge database of the ComSoc's major conferences
including ICC, GLOBECOM, and INFOCOM, and the above AP Regional conferences
by collecting the meeting reports.
2. The MCC Chairperson shall represent the APB in contacting
Meetings and Conferences Director, GICB, and other international
conference organizations and meetings.
4. Information Services Committee (ISC)
1. The ISC shall manage the
following information services to the AP Regional ComSoc members in cooperation
with the AP Office, MDC, and other ComSoc organizations:
a. to manage and update the
AP Region Homepage to provide new and important information for the AP
Regional ComSoc members
b. to publish and distribute the AP Newsletter
c. to provide a liaison to the IEEE Global Communication Newsletter (GCN)
d. to collaborate with the AP Office in information service related matters.
2. The ISC Chairperson shall
represent the APB in contacting the Information Services Development
(ISD) Director and other information Service related organizations.
5. Membership Development Committee (MDC)
1. The MDC shall manage the
following membership development related matters in cooperation with
the AP Office, ISC and other related ComSoc and APB organizations:
a. to manage the AP Regional
e-mail system containing all AP Regional ComSoc members.
b. to provide information and analyze statistics related to membership in the
AP Region and overall.
c. to collaborate with the ISC and the AP Office in relation to information
d. to coordinate with other ComSoc organizations in developing Sister Societies.
2. The MDC Chairperson shall
represent the APB in the Membership Program Development Board(MPDB),
and in contacting other membership related ComSoc organizations.
6. Chapters Coordination Committee (CCC)
1. The CCC shall manage the
coordination among ComSoc Chapters in the AP region and other Chapter
a. to hold a yearly AP Regional
b. to collaborate with the AP Office in running the Distinguished Lecturer
Tour (DLT) Program
c. to collaborate with the AP Office in coordinating ComSoc Executives' visit
2. The CCC Chairperson may
delegate the AP Director to the Chapters, and shall represent the APB
in contacting Chapter related ComSoc organizations and meetings.
Since July 1995, the IEEE
Communications Society has had a permanent office in Singapore(within
the IEEE Asia Pacific Regional Headquarters premises). Its purpose is to
better serve the ComSoc members in the AP Region.
The Communications Office
for the Asia Pacific (or AP Office) is located at :
1 Fusionopolis Walk, #04-07 South Tower, Solaris, Singapore 138628
Tel No: (65) 6778-2873, Fax No: (65)6778-9723
Email : email@example.com
a. to assist the Technical
Affairs Committee(TAC) in promoting the ComSoc at major ComSoc conferences.
b. to assist the Meeting & Conference Committee(MCC)
in the e-mail distribution of conference announcements to Region 10 Committee
members, Council and Section Chairs, and Communications Chapter Chairs for
c. to assist the Information Services Committee(ISC) by contributing articles
to the Global Communications Newsletter and supporting the coordination/production
of the AP Homepage and the AP Newsletter.
d. to collaborate with the Membership Development Committee(MDC) on membership
promotions in the AP Region.
e. to assist the Chapter Coordination Committee(CCC) in Chapter related matters.
Under special circumstances, the CCC may request the office to host its guest
speakers/visitors and coordinate interaction between Chapters and ComSoc for
1. The Nomination Procedure
- A Nomination Committee
shall be established when needed. The Nomination Committee shall
have five members.
- The current AP Director and the previous AP Director
(or APC Chair, as applicable) are automatic members, and the previous
Chair, as applicable)
serves as the chairman of the Nomination Committee.
- The other three members
of the Nomination Committee shall be recommended by all "active" AP
Regional ComSoc members who attended two or more of the last four APB
meetings. The chairman of the Nomination Committee shall send e-mails
to request recommendations
of the three members from all "active" APB members, and then discuss with the current AP Director to select the three
members from those recommended. The Nomination Committee must reflect
a reasonably balanced representation among different countries/areas,
The three members of the Nomination Committee can nominate and be nominated
for the post of AP Director.
- The names/e-mail addresses of all the five
members of the Nomination Committee shall be announced on the e-mail
Any "active" member
may recommend candidates to any of the Nomination Committee members.
- The Chairman of the Nomination Committee shall then conduct discussions among the five committee members via e-mails/conference calls or any other possible means. The Nomination Committee shall recommend to the ComSoc President at least two candidates for the AP Director position. ComSoc President will then choose among them the next AP Director.
2. AP Director Candidacy Qualification
- The candidate should be
an IEEE ComSoc member residing in the AP Region.
- The candidate should
be an "active" APB
member for some period of time who has attended half or more of the last
two years' APB meetings before being considered as a candidate.
candidate should be a one who has committed to attend all ICC/GLOBECOM's
in his 2-year term to be able to chair the
APB meetings and represent the APB
in various ComSoc meetings to be held in those conferences.